Automated applicant tracking: capture applications, pre-qualify candidates, and schedule interviews — without manual effort. Save up to 8 hours/week.
The talent shortage forces companies to advertise open positions across more and more channels — from LinkedIn and StepStone to Indeed, niche job boards, and their own career page. The result: applications arrive in different formats through different channels. Emails, PDF attachments, online forms, and LinkedIn messages must be manually reviewed, categorized, and assigned to the correct positions.
Without a centralized system, HR teams quickly lose track. Applications get buried, responses are delayed by days or weeks, and qualified candidates drop out because they wait too long for feedback. Studies show that 60% of applicants view an employer more negatively if they don't receive a response within two weeks — directly damaging the employer brand.
At the same time, HR spends a significant portion of their time on administrative tasks instead of qualified conversations: writing acknowledgments, formulating rejections, coordinating interview schedules, and updating the hiring manager on status. With 50 to 100 applications per open position, this adds up to several workdays per job posting.
Our recruiting workflow automatically captures applications from all channels — email, career page, LinkedIn, StepStone, and Indeed — and consolidates them in a central candidate pipeline. Every application immediately receives a personalized acknowledgment, and the AI extracts resume data, qualifications, and years of experience for automatic pre-qualification. Duplicate applications are detected and merged, ensuring no candidate appears multiple times in the system.
Based on the defined job requirements, candidates are automatically pre-scored and sorted into categories like A-candidate, B-candidate, and rejection. The hiring manager receives a prioritized shortlist of the best applicants — including a summary of key qualifications and a comparison against the requirements profile. Interview invitations are sent automatically with calendar synchronization, and evaluation forms for the interview are prepared in advance.
Rejections are formulated empathetically and promptly, with the tone adapted to the application stage reached. Candidates who narrowly missed selection are optionally added to a talent pool and automatically notified when matching future positions open up. The entire team can see the current status of every candidate in the pipeline dashboard at any time and receives automatic reminders when deadlines are exceeded. Recruiting KPIs like time-to-hire, cost-per-hire, and rejection rate are calculated automatically. This reduces time-to-hire by an average of 40%.
Email applications, career page forms, LinkedIn, StepStone, Indeed, XING, and any additional portals via webhook integration or email forwarding.
The AI analyzes resume data, work experience, qualifications, and keywords against the requirements profile. Candidates receive a score and are sorted into A, B, and C categories.
Yes, applicant data is automatically deleted after a configurable period. Consent is obtained and documented digitally, and applicants can view or request deletion of their data at any time.
We analyze your process and show you the concrete savings potential — no strings attached.
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