Automated expense reporting saves employees and accounting 5+ hours each per month. OCR receipt capture, automatic validation, direct reimbursement.
Expense reports are every company's administrative nightmare. Employees collect receipts in pockets and wallets, type data into Excel spreadsheets weeks later, and submit incomplete forms. Accounting then spends additional hours chasing missing receipts, verifying amounts, and manually approving reimbursements.
Studies show the average expense report takes 20 minutes to fill out — and 18 minutes for accounting to review. With 50 reports per month, that's over 30 work hours lost to administrative data processing.
There's also the compliance risk: missing or illegible receipts, exceeded budget limits, and late submissions make expense reporting one of the most error-prone areas in corporate finance.
Our automated workflow digitizes the entire expense process. Employees photograph receipts with their smartphone — AI immediately extracts the amount, date, category, and VAT. The workflow automatically checks against company policies, assigns cost centers, and creates the completed report.
For policy-compliant expenses, approval is automatic. Only exceptions (budget overruns, missing justification) are routed for manual review. Reimbursement is triggered directly through payroll or bank transfer.
Employees can see the real-time status of their reports at any time — no follow-ups, no waiting, no paperwork.
Yes, the workflow accepts receipts at any time. An automatic reminder is sent when receipts have been outstanding for more than 5 business days.
Budget limits per category, maximum individual amounts, allowed expense categories, approval levels, and receipt requirement thresholds are fully configurable.
Yes, the AI recognizes and extracts the VAT amount and rate from receipts. Input tax is automatically prepared for tax returns.
We analyze your process and show you the concrete savings potential — no strings attached.
Or reach out directly: info@automate-it.dev