Save up to 15 hours per week with automated invoice processing using AI and n8n. Free ROI calculator + custom workflow consultation.
Manual invoice processing is one of the most time-consuming processes in SMBs. Employees spend an average of 12-15 minutes per invoice on data entry, cost center allocation, and approval workflows. With 200 invoices per month, that's over 40 hours — an entire work week.
On top of that, manual data entry introduces frequent errors: typos in IBAN numbers, incorrect amounts, mixed-up cost centers. Every mistake costs additional time for corrections and can lead to duplicate payments or missed early-payment discounts in the worst case.
Especially in companies with multiple locations or departments, invoice processing quickly becomes a bottleneck: invoices sit in email inboxes for days, approvals are delayed, and oversight of outstanding liabilities is lost.
An AI-powered n8n workflow automatically extracts all relevant data from incoming invoices (PDF, email attachments), classifies them by cost center, and creates booking suggestions for your accounting software. The entire process runs in under 30 seconds — instead of 12 minutes of manual work.
The AI recognizes supplier names, amounts, invoice numbers, and due dates with over 98% accuracy. For amounts above a defined threshold, an approval request is automatically sent via Slack or email to the responsible person.
All processed invoices are captured in a central dashboard, giving you a real-time overview of open invoices, upcoming payments, and early-payment discount deadlines.
The workflow processes PDF, JPEG, and PNG files. Invoices can be imported via email, upload, or from cloud storage like Google Drive.
Recognition accuracy is over 98% for structured invoices. For unusual layouts, the invoice is flagged for manual review.
Yes, we support direct integrations with DATEV, Lexoffice, sevDesk, SAGE, and many more systems via their APIs.
We analyze your process and show you the concrete savings potential — no strings attached.
Or reach out directly: info@automate-it.dev