Automated time tracking: digitally record work hours, calculate overtime, and auto-generate reports for payroll and compliance.
Since the European Court of Justice ruling on working time recording, companies in Germany are obligated to systematically record the working hours of all employees. In practice, however, many SMBs still rely on time sheets, Excel spreadsheets, or simple punch clocks. The result: working time data must be manually compiled, verified, and prepared for payroll at the end of each month.
Manual time tracking is not only error-prone — forgotten entries, retroactive corrections, illegible handwriting — but also a compliance risk. Without complete documentation, companies cannot prove compliance with maximum working hours and rest periods during audits. Violations of the Working Time Act can result in fines of up to 30,000 euros.
Especially in companies with shift work, field staff, or flexible working time models, manual time tracking becomes a logistical nightmare. Overtime is calculated incorrectly, break times aren't properly accounted for, and HR spends days each month resolving discrepancies in time records.
Our time tracking workflow digitizes the entire working time recording process — from check-in to the finished monthly report. Employees clock in and out via smartphone app, web terminal, or Slack command. Working hours are captured in real-time, and breaks are automatically calculated according to labor law. Missed clock events are prevented through smart reminders, and retroactive corrections go through a structured approval process.
The workflow automatically detects overtime, night work, and weekend work and applies the corresponding surcharge rules. If maximum working hours are violated or rest periods are missing, an immediate warning is sent to HR and the supervisor so they can intervene in time. Monthly overviews with target-actual comparison, overtime account, and vacation entitlement are generated automatically and available to employees and managers through a self-service portal.
At month-end, verified time data is passed directly to payroll — without manual re-entry or CSV export. Project-based time tracking additionally enables automatic allocation of work hours to client projects for transparent project billing. Team leads receive weekly utilization reports to detect overload early and plan resources optimally. All data is archived in an audit-proof format and available for compliance audits at any time.
Yes, the workflow meets all requirements of the German Working Time Act and ECJ directives. Working hours are recorded tamper-proof and fully documented.
Yes, full-time, part-time, flextime, shift work, trust-based hours, and mini-jobs are supported. Individual arrangements per employee or team are possible.
Field staff use the mobile app with optional GPS location. Check-in and check-out work offline as well — data syncs on next connection.
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